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Overview of Inspections

Managing inspections is a critical aspect of maintaining fleet safety and compliance within the Safety Real Time platform. This system allows fleet managers to assign, monitor, and review inspections conducted by drivers, ensuring that all assets are in proper working condition and meet regulatory standards. Here’s an overview of how inspections work in the platform.

1. Inspection Assignment​

Fleet managers initiate the inspection process by assigning specific inspection tasks to drivers. These tasks are typically related to the assets they are responsible for, such as trucks, trailers, or other equipment. The assigned inspections are then displayed in the driver's account, where they can view the details and complete the tasks as required.

2. Inspection History​

Once inspections are completed, they are recorded in the Inspection History section. This section is further divided into several subsections for more detailed management:

  • Group By Asset: This view organizes inspections by the asset, allowing managers to track the inspection history of each vehicle or piece of equipment. It provides a calendar-like interface where completed inspections are listed alongside the asset's ID and the driver's name. Managers can click on any inspection entry to view more details, including the inspection form and its results.

  • Group By Driver: Similar to the Group By Asset view, this section organizes inspections based on the driver. This is useful for monitoring the performance and compliance of individual drivers, ensuring they are completing their assigned inspections on time.

  • List: The List view offers a comprehensive, itemized list of all inspections, regardless of whether they are grouped by asset or driver. This list includes essential information such as the inspection title, associated asset, driver, status (e.g., Past Due, Pass, Fail), and the date it was created. Managers can use this view to quickly scan through all inspections and take necessary actions, such as following up on overdue inspections or reviewing the details of recent inspections.

3. Reviewing Inspection Results​

After drivers complete their inspections, the results are submitted for review by the fleet manager. Managers can access each inspection’s details, where they can see the inspection checklist, the driver's inputs, and any accompanying notes or photos. There are two main ways to review inspections:

  • Quick View: Provides a summary of the inspection, including the key details such as the driver, asset, and overall status (e.g., Pass, Fail). This view is useful for quickly assessing whether an inspection has been completed successfully or if further action is required.

  • Detailed View: Offers a more in-depth look at the inspection, including all checklist items and any comments or images provided by the driver. This view is essential for thoroughly reviewing the condition of the asset and ensuring all aspects of the inspection have been addressed.

Based on the review, managers can update the status of the inspection, marking it as "Pass," "Fail," or requiring further attention, such as maintenance or repairs.

4. Tracking and Compliance​

The Inspection History feature is vital for maintaining a record of all inspections, which is crucial for compliance with safety regulations. It allows managers to track the inspection history of each asset and driver, ensuring that all required inspections are completed on time and any issues are promptly addressed. The ability to filter and sort inspections by various criteria, such as asset, driver, or date, further aids in efficient management.