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Key Metrics and What They Mean

In Safety Real Time, the dashboard provides various key metrics that are essential for monitoring the safety, compliance, and overall efficiency of your fleet. Understanding these metrics is crucial for making informed decisions and ensuring that your operations run smoothly. Below, we break down the most important metrics displayed on the dashboard and explain what they mean for your fleet management.

1. Reminders by Status​

This metric tracks the status of all active reminders related to both assets and drivers. It categorizes them as:

  • Overdue: Tasks or renewals that are past their due date. This is a critical metric that requires immediate attention to avoid compliance issues or operational disruptions.
  • Upcoming: Reminders that are approaching their due date, giving you a heads-up to prepare and act in advance.
  • Due Soon: Reminders that are very close to their due date, signaling that action is required shortly.
  • Archived: Completed tasks or renewals that have been filed away for record-keeping. These are no longer active but can be referenced if needed.

This metric helps you stay organized and ensures that no critical tasks are missed, which is essential for maintaining compliance and operational efficiency.

2. Inspections by Status​

This metric provides a snapshot of the current state of vehicle inspections across your fleet. It includes:

  • Past Due: The number of inspections that should have been completed by now but have not been. Past due inspections pose significant safety risks and should be prioritized.
  • Pass: The number of inspections that have been completed successfully, with vehicles meeting all safety requirements.
  • Fail: The number of inspections that did not pass, indicating that vehicles need repairs or adjustments before they can be safely operated.
  • Todo: Inspections that are scheduled but not yet completed. This helps you track what’s still pending.

Understanding the status of inspections is vital for ensuring that your fleet remains safe, compliant with regulations, and ready for operation.

3. Assets Currently Assigned​

This metric shows the distribution of your fleet’s assets, specifically:

  • Assigned: The number of assets (e.g., trucks, trailers) currently assigned to drivers. This indicates how many vehicles are actively in use.
  • Unassigned: The number of assets that are currently unassigned and available for future assignments. Monitoring this helps ensure efficient utilization of your fleet.

This metric is useful for balancing workload, planning assignments, and ensuring that all assets are being used optimally.

4. Inspection Pass Rate​

This percentage-based metric reflects the pass rate of vehicle inspections over a specific period. It is calculated as:

  • Pass Rate (%): The ratio of passed inspections to the total number of inspections conducted, expressed as a percentage.

A high pass rate indicates that your fleet is generally in good condition and compliant with safety standards. Conversely, a low pass rate might indicate that more attention is needed on maintenance and repairs.

5. Status of Assets​

This metric provides a real-time overview of the operational status of your fleet's assets, including:

  • Active: Assets that are currently in service and operational.
  • Inactive: Assets that are not currently in use but may be available for future assignments.
  • Out of Service: Assets that are temporarily out of service due to maintenance or repairs.
  • Sold: Assets that have been sold and are no longer part of the fleet.
  • In Shop: Assets that are currently in the shop for repairs or maintenance.

This metric helps you track the availability and condition of your fleet, making it easier to manage and plan asset usage.

6. Initial and Final Days in Assets​

This metric provides detailed information about which drivers are assigned to which assets, and for how long. It includes:

  • Driver Assignments: Lists the drivers currently using each asset, along with the dates of assignment.
  • Inspection Tasks: Tracks any specific inspection tasks assigned to those drivers and assets.

This is crucial for managing the lifecycle of asset usage and ensuring that each asset is properly utilized and maintained.

7. Pending Leave Approvals​

This metric tracks leave requests from drivers that are awaiting your approval. It helps you:

  • Monitor Staffing: Ensure that there are enough drivers available to meet operational needs while accommodating leave requests.
  • Approve/Reject Requests: Quickly review and decide on pending leave applications.

Managing leave approvals efficiently helps maintain a well-staffed operation without disrupting service.

By keeping a close eye on these key metrics, you can ensure that your fleet operates safely, efficiently, and in full compliance with industry regulations. Each metric provides valuable insights that allow you to take proactive measures to maintain high standards across your operations.